Concern Worldwide
Published
November 19, 2020
Location
El Geneina, Sudan
Category
Job Type

Description

Description

This is a 24 month, new role with unaccompanied terms based in El Geneina with an annual salary of Grade 4 €41,604 – €46,226.

You will report to the PD and will line manage West Darfur staff. We would like you to start as soon as possible.

Your purpose: To ensure the effective implementation of high-quality programs in West Darfur state through the effective leadership and management of program staff in the delivery of the outcome level results within our integrated programming. To lead and manage the system's functions (logistics, admin, HR, and finance) for Concern’s program in the state, ensuring compliance with Concern and donor policies and procedures. As the Concern representative in the area, the Area Coordinator will oversee the management and development of Concern in the area and will develop and maintain good relationships with peer NGOs, local authorities, and communities in which we work. The Area Coordinator is a member of the extended Country Management Team.

 

You will be responsible for:

Programme Development and Implementation

  • Participate in the design of projects/programs especially in relation to Western Darfur
  • Plan and implement program activities, staffing, and procurement plans in relation to all approved grants for Western Darfur.
  • Prepare regular reports on program activities and expenditure variances for internal management purposes and for donors, Concern head office, local and national authorities, etc.
  • Prepare and regularly revise annual budgets for Western Darfur.

 

Program Quality

  • Ensure a functioning Complaints Response Mechanism (CRM)
  • Ensure all aspects of Western Darfur activities adhere to program quality standards and policies (PM&E, Programme reviews, and learning exercises, CRM).
  • Integrate mainstreaming activities (equality, HIV&AIDS, gender, environment protection) in the Western Darfur program.

 

Budget Management

  • Effectively manage allocated budgets and ensure all expenditure is authorized in accordance with Concern’s and donors’ procedures.
  • Monitor monthly management accounts to ensure expenditure is accurately recorded and avoid under-or over-spends.
  • Coaching and mentoring budget holders to manage their budgets.
  • Reporting any suspected or actual financial irregularities to the Country Director

 

Representation & Networking

  • Establishing and maintaining strong relationships with peer NGOs, local authorities, and communities with which we work
  • Capacity building and monitoring of local implementing partners
  • Participate regularly in the cluster and other relevant coordination meetings.
  • Share information with other actors (other NGOs, UN agencies, private sector, etc) for effective coordination and cooperation.

Support Systems & People Management

  • Manage program and support staff to create an environment conducive to effective program implementation.
  • Oversee the recruitment of national staff and ensure optimal leave/R&R planning for national and international staff
  • Ensure all positions have accurate job descriptions, that each member of the team has up to date SMART objectives and that performance development reviews are completed for all staff
  • Ensure induction is provided to new staff
  • Create and support a strong senior national staff team by providing technical support and on-the-job training.
  • Ensure that every member of the team is aware of, understands, and complies with all of Concern’s policies and procedures (P4, finance, logistics, HR, security management, etc).
  • Notify HR department in the case of any disciplinary and grievance issues
  • Ensure strict adherence to Concern’s Financial Policy and Procedures and send timely cashflow forecasts to Khartoum Finance.
  • Ensure regular cash, stock, asset, and inventory counts
  • Ensure the on-going maintenance of Concern’s premises (offices, stores, and residences)
  • Oversee and manage the transport and administration budgets for Western Darfur offices
  • Ensure Concern and donor procurement, warehousing, and fleet management procedures and controls are in place in each field office, understood and complied with by all relevant personnel, liaising with the Systems Team and System Director for support.
  • Ensure all asset lists and inventories are properly recorded and maintained in all field locations.
  • Ensure all monthly procurement, warehousing and transport reports from all field locations are accurate and completed in a timely manner and review these for any potential issues before forwarding to Logistics in Khartoum.

 

Security:

  • Monitor, analyze, and report on the security status in the program area, across Western Darfur to the Systems Director.
  • Ensure the implementation of security policies and standard operating procedures, and address security training needs.
  • Ensure that all staff are aware of the Security Management Plan (SMP) and that they adhere to all security protocols in Western Darfur
  • Ensuring a functioning Security Focal Group

 

Other:

  • Implement the Western Darfur – relevant strategic objectives from the Sudan Country Strategic Plan.
  • Actively participate in collective exercises (e.g. Preparing for Effective Emergency Response (PEER) plan, Security Management Plan (SMP), and other Concern initiatives.
  • Liaise with other Concern Sudan program coordinators for information and knowledge sharing on good practices across the country program.
  • Take active measures to address equality issues, particularly relating to gender, in the program as well as operational (e.g. HR) activities.
  • Ensure the highest stands of accountability within and outside the program and enable staff, beneficiaries, and other stakeholder participation at all stages of the project cycle.
  • Be aware of, understand, and comply with all of Concern’s policies and procedures (P4, finance, logistics, HR, security management, etc.).
  • Actively participate in any emergency response if called upon to do so (within the existing program area or in a new one).

Undertake other related duties as may reasonably be assigned by the Country Director or the line manager.

 

Your skills and experience will include:

  • Masters’ degree in development or relevant Social Sciences: preferably public health/nutrition/WASH and gender
  • Minimum 4 years’ experience of working in a development setting with extremely poor people, preferably with an INGO
  • Strong technical expertise in health and nutrition
  • Demonstrated experience in leading and managing project teams, preferably in a multi-sector or integrated program.
  • Experience with the financial management of multi-program, multi-donor projects in development settings.
  • Strong interpersonal, motivational, communication, and coordination skills.
  • Effective oral and written English language skills as demonstrated inability to write reports as required by donors
  • Ability to utilize IT software packages including MS Word, Excel, and PowerPoint skills.
  • Excellent coaching, facilitation, and capacity-building skills.
  • Empathy with Concern’s goals and a commitment to capacity building, accountability, participation, and gender equality.

 

We would also like:

  • Technical expertise in public health, nutrition
  • Experience in overseeing support functions (logistics, HR, finance, and administration) or office management
  • Demonstrated ability to analyze root causes of extreme poverty and design effective programs to address them
  • Experience working in Sub-Saharan Africa in the field of humanitarian aid/development, preferably in Sudan/South Sudan.
  • Previous experience of working with Concern and knowledge of their policies and procedures.
  • Various community conversation methods applied research and training experience and skills.
  • Preparation and management of training programs with associated M&E and follow up.
  • You to be flexible and reliable
  • You to be culturally sensitive and empathic to others
  • You to be able to work under pressure and to strict deadlines;
  • You to have some sense of humor

Applying Instructions

All applications to be submitted through the Concern website at https://jobs.concern.net. CVs should not exceed 4 pages.

Applications will be reviewed on a rolling basis and the position may be confirmed before the closing date if a strong candidate is identified.

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Related Jobs

November 23, 2020
Human Resource Officer   Khartoum, Sudan
November 23, 2020
HR/Admin Officer   Abujebeha, Sudan
November 20, 2020